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Types of Report Writing
Long Report and Short Reports:
These reports are, as the name suggests, quite clear. A two-page report, also known as a memorandum, is an example of brevity, whereas a thirty-page report is unusually long. But what makes a short report different from a long report? On the other hand, Longer reports are usually written in a more formal tone.
Internal and External Reports:
As the name implies, an internal report is limited to a specific organisation or group of people. In the case of an office, the internal report is use within the organisation. We create external reports distributed outside of the organisation, such as a newspaper news report about an event or a company’s annual report. These are public reports.
Vertical and Lateral Reports:
This is the final goal of the report’s hierarchy. Next, a vertical report is created for your supervisors or mentees. A vertical report can Oriente either upwards or downwards. Lateral reports, on the other hand, help to improve organisational coordination. A lateral report is a report that travels between units at the same organisational level (for instance, one that travels between the administration and finance departments).
On a regular basis, periodic reports are distributed. They are usually oriented upward and serve as a type of management control. Some are not vertical, such as annual reports, but are required by the administration to be produced on a regular basis. That is why annual, fortnightly, and semi-annual reports are produced. If they occur so frequently, it only makes sense to pre-structure these reports and fill in the data for each period. In the majority of cases, this is also true.
Formal and Informal Reports:
Formal reports must be meticulously organise. They focus on objectivity and organisation, add additional detail, and must be written in a style that eliminates factors such as personal pronouns. Informal reports are usually brief messages written in free-flowing, informal language. For example, a report to your peers, a report to your small group or team, and so on.
Informational and Analytical Reports:
Attendance reports, annual budget reports, and monthly financial reports are examples of informational reports that transport objective data from one part of an organisation to a larger system. Scientific research, feasibility reports, and employee evaluations are examples of analytical reports that show attempts to solve real-world problems. Recommendations are usually at the end of these analytical reports.
The analytical/problem-solving reports are supplemented by these reports. A proposal, for example, is a document that explains how one company can solve a problem that they are beginning to experience. There should always be a need to prepare a report in a business setting. The end goal is usually very solution-oriented. Proposal reports are the name for these types of reports.
Functional reports include marketing reports, financial reports, accounting reports, and a variety of other reports that have a specific purpose. Almost every report falls into one of these categories. Furthermore, we can combine multiple types of reports into a single report.